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Cleaning invoice template

Cleaning is rhythm work: the same client, every other week, forever. The invoice that fits is a monthly one that lists each visit — this template arrives shaped exactly that way.

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Payment terms
From
Bill to
Items
QtyRate
Notes
Terms
If your client pays online
Invoice total$848.00
BillTo fee · 2.5%−$21.20
Stripe fee · 2.9% + $0.30−$24.89
You receive$801.91
On Pro, our fee drops to 1.5% — you’d keep an extra $8.48 of this one.
Live preview
Invoice
INV-2026-0427
Issued Jun 12, 2026
Due Jun 26, 2026
From
Fresh Slate Cleaning
book@freshslateclean.com
2419 Nicollet Ave, Minneapolis
+1 (612) 555-0148
Bill to
Whitman Dental
frontdesk@whitmandental.com
5009 Excelsior Blvd, St Louis Park
+1 (952) 555-0173
DescriptionQtyRateAmount
Office cleaning — per visit (June 3, June 17)2$240.00$480.00
Quarterly deep clean — breakroom and restrooms1$320.00$320.00
Supplies — restocked consumables1$48.00$48.00
Subtotal$848.00
Total due$848.00
Notes
Next visits: July 1 and July 15. Reply to reschedule.
Terms
Net 14 by card or ACH. Recurring monthly invoice.
Secured by Stripe · cards, Apple Pay & ACH
Free to download — no signup.
The anatomy

What belongs on the invoice

On the document
Each visit listed with its date — one monthly invoice, not four paper trails
The per-visit rate, or the monthly flat rate, stated plainly
Add-ons priced separately: ovens, fridges, windows, move-out extras
Supplies, if you bill them, as their own line
The next scheduled visits, noted so the calendar lives on the invoice
Your cancellation and lockout policy, in the terms
Common line items
Office cleaning — per visit
Deep clean — 3 bed / 2 bath
Move-out clean — including oven and fridge
Window cleaning — interior, add-on
Carpet shampoo — per room
Supplies — restocked consumables
Rates are yours to set — the generator does the math.
01
Invoice recurring clients monthly
One invoice listing the month's visits beats four separate ones: less paperwork for you, one predictable payment for them, and a clean record of every date you were there.
02
Price the add-ons out loud
Ovens, fridges, interior windows: name them and price them. Unpriced extras get expected for free; priced ones get ordered and paid for.
03
Let reminders do the chasing
Recurring work means recurring follow-up. Automatic payment reminders keep the awkward nudge out of your relationship with a client you'll see again on Tuesday.
FAQ

Questions, answered

Per visit or monthly — how should I invoice?

Monthly for recurring clients, listing each visit and date like this template's example; per visit for one-offs like deep cleans and move-outs, due on receipt.

Should I take a deposit for move-out cleans?

Many cleaners do — move-out clients are leaving town, which is exactly when an unpaid invoice gets hard to collect. Half up front, or full payment by card before the clean, is reasonable.

What goes in the terms for a cleaning invoice?

Your payment window, your cancellation cutoff, and what a lockout costs. "24-hour notice to reschedule; lockouts billed at half rate" is short, fair, and ends arguments before they start.

Is taking card payments worth the fee?

Decide with the math in view — this page's payout calculator shows exactly what reaches you after fees. For most cleaners, getting paid the same day beats waiting two weeks on a check.

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