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Landscaping invoice template

Landscaping bills two ways at once: installs with materials by the yard, and maintenance that runs all season. This template carries both on one invoice, the way June actually looks.

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Payment terms
From
Bill to
Items
QtyRate
Notes
Terms
%
If your client pays online
Invoice total$2,371.12
BillTo fee · 2.5%−$59.28
Stripe fee · 2.9% + $0.30−$69.06
You receive$2,242.78
On Pro, our fee drops to 1.5% — you’d keep an extra $23.71 of this one.
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Invoice
INV-2026-0186
Issued Jun 12, 2026
Due Jun 26, 2026
From
Stonebrook Landscapes
crew@stonebrooklandscapes.com
88 Quarry Rd, Asheville
+1 (828) 555-0171
Bill to
Laurel Ridge HOA
treasurer@laurelridgehoa.org
1 Clubhouse Dr, Asheville
+1 (828) 555-0190
DescriptionQtyRateAmount
Spring cleanup — crew of 3, full day1$1,140.00$1,140.00
Mulch — per yard, delivered and installed12$58.00$696.00
Weekly mowing — June4$95.00$380.00
Subtotal$2,216.00
Sales tax (7%)$155.12
Total due$2,371.12
Notes
Irrigation startup recommended before July — happy to quote it.
Terms
Net 14. Seasonal contract billed monthly, April through October.
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The anatomy

What belongs on the invoice

On the document
The property address — crews work where the client doesn't live
Materials with real quantities: yards of mulch, number of plantings
Maintenance visits listed with dates, or the monthly contract rate
Install work separated from recurring work
The seasonal contract reference, if one governs the billing
Crew size and day rate for time-and-materials jobs
Common line items
Spring cleanup — crew of 3, full day
Mulch — per yard, delivered and installed
Plantings — per landscape plan
Weekly mowing — month of visits
Irrigation startup and check
Hedge and tree trimming — per hour
Rates are yours to set — the generator does the math.
01
Quantities make materials honest
"Mulch — 12 yards at per-yard rate" reads like a measurement; "Mulch — $696" reads like a guess. Clients pay measured invoices faster than rounded ones.
02
Split installs from maintenance
The cleanup is a project; the mowing is a service. Listing them separately — or invoicing them separately — keeps a one-time job from muddying the monthly rhythm.
03
Bill seasonal contracts evenly
April is heavy, July is light; the invoice shouldn't whiplash. Most landscapers bill seasonal contracts as equal monthly payments and note the visit log on each invoice.
FAQ

Questions, answered

Should I take a deposit on installs?

For anything with real material costs — plantings, hardscape, sod — yes: enough to cover the materials before you order them. Note it on the quote and credit it on the final invoice.

Monthly or per-visit for mowing contracts?

Monthly, listing the visits — like this template's "Weekly mowing — June" line. One invoice a month is easier for the client to approve and for you to track across thirty properties.

What if weather pushes the schedule?

Bill the month's actual visits and note the makeup date — "3 of 4 visits completed; June 30 visit moved to July 2." The invoice stays honest and nobody audits memory in August.

Do I charge tax on landscaping?

Materials usually carry sales tax; labor and maintenance services vary by state. Keep materials and labor on separate lines, as here, and apply your state's treatment — your accountant can confirm it once.

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