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Freelance invoice template

Whether you bill by the project, the day, or the hour, the invoice is the moment a client decides how established you are. This one is pre-filled with a working freelance example — swap in your details and it's yours.

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Payment terms
From
Bill to
Items
QtyRate
Notes
Terms
If your client pays online
Invoice total$2,790.00
BillTo fee · 2.5%−$69.75
Stripe fee · 2.9% + $0.30−$81.21
You receive$2,639.04
On Pro, our fee drops to 1.5% — you’d keep an extra $27.90 of this one.
Live preview
Invoice
INV-2026-0021
Issued Jun 12, 2026
Due Jun 26, 2026
From
Maya Chen Design
maya@mayachen.design
318 Clinton Ave, Brooklyn
+1 (718) 555-0146
Bill to
Juniper Coffee Co.
hello@junipercoffee.com
47 Bedford Ave, Brooklyn
+1 (718) 555-0192
DescriptionQtyRateAmount
Logo & wordmark design1$1,800.00$1,800.00
Brand color & type system1$950.00$950.00
Business card & sticker layouts1$350.00$350.00
Subtotal$3,100.00
Discount (10%)−$310.00
Total due$2,790.00
Notes
Thank you — it's been a joy bringing Juniper's brand to life. Returning-client discount applied.
Terms
Payment due within 14 days by card or bank transfer.
Secured by Stripe · cards, Apple Pay & ACH
Free to download — no signup.
The anatomy

What belongs on the invoice

On the document
Your working name and contact details — a legal business name is not required
The client's billing contact, which is often accounts payable, not your day-to-day contact
A structured invoice number, like INV-2026-0021
Issue date and an explicit due date, not only payment terms
Line items that name the work: project fee, hours at a rate, or deliverables
How to pay you — and a late-fee policy if you keep one
Common line items
Brand identity design — logo and wordmark
Website copy — homepage and about page
Consulting — 6 hours at agreed rate
Monthly retainer — June
Social media templates (10)
Revisions beyond scope — 2 hours
Rates are yours to set — the generator does the math.
01
Number invoices like you mean it
INV-2026-0021 reads established; "Invoice 1" reads like your first invoice. Sequential numbers also keep your records straight when tax season arrives.
02
Default to Net 14, not Net 30
Net 30 is an agency habit, not a law. Most clients accept 14 days if the invoice states it plainly. Shorter terms shrink the awkward-reminder window.
03
Invoice the day you deliver
The payment clock starts when the invoice lands, not when the work ships. Every day between delivery and invoicing is interest-free credit you're extending.
FAQ

Questions, answered

Is this freelance invoice template really free?

Yes. Fill it in and download a PDF, Word, or Excel file with no account and no card. You only ever pay anything if you choose to accept online payments, and that fee is shown before you send.

What payment terms should a freelancer use?

Net 14 is a sensible default, due on receipt for small jobs, and a deposit up front for new clients or anything that takes longer than two weeks. State the actual due date on the invoice — "Net 14" alone makes the client do math.

Do I need a registered business to send an invoice?

No. A sole proprietor can invoice under their own name in most places. Use your legal name, your address, and consistent invoice numbers; add a tax or VAT ID only if you have one.

How do I let clients pay my invoice by card?

Turn on "Get paid online" before you send. Your client gets a pay page where card and bank transfer both work, and the payout calculator shows you exactly what you'll receive after fees — before you commit.

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